Privacy Policy

Last Updated: 10 March 2026 · Perwira Law, Kuala Lumpur, Malaysia

1. Introduction

Perwira Law ("we", "us", "our") is committed to protecting the personal data of individuals who visit our website and engage our legal services. This Privacy Policy describes how we collect, use, store, and protect personal information in connection with our environmental compliance legal practice, based at No. 52, Jalan Sultan Ismail, 50250 Kuala Lumpur.

This policy applies to data collected through our website at perwiraslaw.sbs, contact forms, telephone enquiries, and during the course of any legal engagement. By submitting your personal information to us, you acknowledge the practices described in this policy.

2. Data We Collect

We may collect the following categories of personal data:

Identity data: Full name, position or role, company name
Contact data: Email address, telephone number, postal address
Matter data: Information you provide about your legal matter or compliance situation
Technical data: IP address, browser type, pages visited, and session duration (via cookies and analytics tools)
Communication data: Records of correspondence, enquiries, and instructions

We collect data when you complete our contact form, call or email us, engage our legal services, or browse our website.

3. How We Use Your Data

Personal data collected by Perwira Law is used for the following purposes:

To respond to enquiries and provide information about our legal services
To assess your matter and deliver legal advice and representation
To perform conflict-of-interest checks prior to engagement
To fulfil our obligations under the Legal Profession Act 1976 and professional conduct rules
To maintain internal records and manage client files
To improve our website based on usage data (analytics only)
To send service-related communications regarding active matters

The legal bases for processing your data include: performance of a contract (legal engagement), compliance with our legal obligations as solicitors, our legitimate interest in managing our practice professionally, and your consent where explicitly obtained.

4. Data Retention

Client matter files are retained for a minimum of seven years from the conclusion of the matter, in accordance with the requirements of the Malaysian Bar and applicable professional standards. Enquiry records where no engagement follows are typically retained for twelve months. Website analytics data is retained for twenty-four months. We periodically review our records and delete data that is no longer necessary.

5. Data Sharing

We do not sell or trade personal data. We may share your information in the following limited circumstances:

With third-party service providers who support our operations (hosting, IT systems, professional indemnity insurers), under confidentiality obligations
With courts, tribunals, or regulatory bodies as required for the conduct of your matter
With barristers or other legal professionals engaged in connection with your matter, with your knowledge
Where we are required to do so by law or regulatory authority

We do not share client matter information with other clients or third parties except as described above, consistent with our obligations under legal professional privilege and solicitor–client confidentiality.

6. Data Protection Measures

We implement reasonable and appropriate technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, or loss. These include password-protected client file systems, access controls restricting data to staff with a need to know, secure email practices for sensitive communications, and regular review of our data handling procedures. In the event of a data breach that creates a material risk to affected individuals, we will notify those individuals and any relevant authority as appropriate.

7. Cookies

Our website uses cookies to improve user experience and collect basic usage statistics. For full information about the cookies we use and how to manage your preferences, please see our Cookie Policy.

8. Your Rights

Under the Personal Data Protection Act 2010 (PDPA) of Malaysia, you have the following rights regarding your personal data held by us:

Right of access: Request a copy of personal data we hold about you
Right of correction: Request correction of inaccurate or incomplete data
Right to withdraw consent: Where processing is based on consent, withdraw it at any time
Right to limit processing: Request that we restrict how we use your data in certain circumstances

To exercise any of these rights, contact us at [email protected]. We will respond within 21 days. Note that certain data must be retained to fulfil our professional obligations and cannot be deleted on request.

9. Third-Party Links

Our website may contain links to external resources, including government regulatory portals such as the Department of Environment website. We are not responsible for the privacy practices of those third-party sites. We encourage you to review their privacy policies before providing personal information.

10. Children

Our services are directed at businesses and adult individuals. We do not knowingly collect personal data from anyone under 18 years of age. If you believe we have inadvertently collected data from a minor, please contact us and we will promptly delete the relevant information.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Updated versions will be published on this page with a revised "Last Updated" date. Continued use of our website or services following publication of changes constitutes acceptance of the updated policy.

12. Contact for Data Queries

For questions, requests, or concerns regarding this Privacy Policy or how we handle your personal data, please contact:

Perwira Law
No. 52, Jalan Sultan Ismail, 50250 Kuala Lumpur, Malaysia
Email: [email protected]
Phone: +60 3-2148 6739